All Features Included!
NEW: Excel Schedule Grid "Sudoku" Reporting!!
Take reporting to the next level with our new Excel Schedule Grid and "Sudoku" Reports! Easily generate detailed weekly schedules-on one page- that break down each period of the day, with columns for each day of the week. View Group Names, assigned Activities, and Staff Initials in a clean, organized Excel format. Options include creating a single spreadsheet with tabs for each group's schedule, even customized versions for admin staff vs parents. Perfect for day camps and any camp who rely on weekly schedules that change every day. Streamline your camp's daily operations and keep everyone literally on the same page!
Activities
Easily copy and paste your existing activities. Add custom fields for grouping and sorting purposes. Set desired minimum and maximum capacity, as well as ideal capacity for each activity. Optionally require campers to have skills or pre-requisites in order to participate in an activity. Add Zones and restrict activities in one Zone from being scheduled before or after other activities for time constraints, like changing clothes for swimming, distance for smaller legs, or other reasons.
Sessions and Periods
Custom scheduling allows any combination of Sessions and Periods to match your current schedule. Period length can range from 15 minutes to an hour or more, and periods can even overlap each other. Allow A/B scheduling, and schedule individual campers or groups at the same time. Offer longer activities (Field Trips, Golf, Horseback Riding, etc.) to cover 2 or more periods.
Encourage Electives and Clubs
Offer campers their choice of activities. Easily capture and analyze group or individual camper requests. Based on the requests, determine which activities to offer for each session or period. Ensure that campers receive their top picks, and also see campers who got their *last* pick, and see if you can override your rules to get them a better schedule. Save time with automatic scheduling, easily showing campers who are NOT scheduled during a period (because the activities they picked happened to be only scheduled at the same time).
Automatic Scheduling
Schedule (or unschedule) groups based on custom filters. Automatically schedule campers based on their requests, ensuring they get the absolute best schedule based on capacity and "collision avoidance", i.e., the system avoids scheduling a camper into a common/popular activity that is available many periods (such as Tennis) at the same time as their later choice which only has ONE scheduled instance (such as Chess). Manually override capacity or skill controls when needed. Check for campers with missing periods and see available activities for each period.
Amazing Reporting
Easily print out camper schedules individually or as a group. Include custom notes and graphics. Print out master schedules by camper, rosters by activity, even group by activity area or other custom fields. Create a camp-wide master schedule by session or period, showing every camper's location at a glance. Create end-of-summer camper 'report cards' showing their activities for the summer.
100% Reliable - No Internet Req'd
Got bad WiFi? Great! Camp Scheduling Pro is a desktop installed software, making it 100% reliable when you need it most. While program updates are downloaded via the internet, the actual software is installed on your laptop or desktop. This also makes the system extremely fast and user friendly- there are NEVER frustrating delays or time-outs!
Camp Scheduling Pro is the Answer!
Save time. Less Stress. Enjoy Happy Campers
Solve your camp scheduling challenges once and for all. Contact sales@campscheduling.com or simply call 843-891-7881.
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